×

Warning

JUser: :_load: Unable to load user with ID: 926

THE OFFICE OF THE VICE PRESIDENT

 

OF THE REPUBLIC OF THE PHILIPPINES

 

 

 

ACCOMPLISHMENT REPORT

 

FY 2010

 

The Office of the Vice President of the Republic of the Philippines (hereinafter, the “OVP”) was re-organized pursuant to Article VII of the 1987 Constitution. The OVP is mandated to provide staff assistance and support to the Vice President of the Republic of the Philippines in the performance of his tasks and functions as the second highest public official of the country.

The office has administrative, executive, ceremonial, advisory, and constituency functions. In the conduct of the mentioned functions, the OVP is guided by the following objectives:

Pursuit and promotion of political stability and confidence in a democratic system of government;

Promotion of foreign investments, international trade and diplomatic relations;

Promotion of peace and order; safety and welfare in coordination with law enforcement agencies;

Pursuit of economic goals of the country in the local, national and international domain; and

Promotion and protection of the interests of the national constituency.

The Honorable Vice President Jejomar C. Binay heads the Office of the Vice President and directly reporting to the Vice President is the Office of the Chief of Staff, currently under USec. Benjamin E. Martinez, Jr. (hereinafter, the “COS”).

In turn, directly reporting to the COS are the following: the Office of the Assistant Chief of Staff (ACOS), under ACOS and concurrently Administrative and Finance Officer, ASec. Rosalie R. Licauco; the Vice President’s Private and Ceremonial Division (VPPCD), under Ms. Marita Angeline Binay-Alcantara (Appointments Secretary); the Media Affairs Division (MAD), under Mr. Joey Salgado; the Vice Presidential Security Detachment (VPSD), under Col. Ferdinand M. Fraginal; the Protocol Unit under Mr. Rovald Rene Valdez; the Political Affairs under Mr. Henry Caunan and the Legal Unit under Atty. Daniel C. Subido.

Also reporting to the COS, through the ACOS, ASec. Rosalie R. Licauco, are the Technical Services Office (TSO), and the Administrative and Financial Office (AFO), under the concurrent leadership of the ACOS.

Directly reporting to the TSO are the following: the Planning and Management Division (PMD), under Mr. Al-Ransted E. Lagarde (Information Technology Officer III); the Research and Development Studies Division (RDSD) under Atty. Filbert Catalino F. Flores III (Vice Presidential Staff Officer VI); the Public Assistance Division (PAD), under Mr. Nicasio E. Liwanag, and the Management Information Services Division (MISD), under Mr. Dexter Concepcion (Information Technology Officer II).

Directly reporting to the AFO are the following: the Administrative Division, under Ms. Emma A. Abanador (Chief Administrative Officer); the Budget Division, under Ms. Myrna S. Aure (Chief Administrative Officer/Budget Officer V); and the Accounting Division, under Ms. Julieta L. Villadelrey (Chief Accountant).

Finally, reporting to the Administrative Division are the following: the Personnel Unit (Ms. Remedios A. Aguila), the Property Unit (Ms. Emma A. Abanador), the Cash Unit (Ms. Madolin D. Abuan), the Records Unit (Ms. Teresita A. Saraza) and the Transport Unit (Mr. Romeo C. Corona). The resident auditor of the Commission on Audit (COA) for the OVP is Ms. Prudencia S. Bautista.

Each department of the OVP performed as follows for the year 2010:

 

OFFICE OF THE CHIEF OF STAFF

The Office of the Chief of Staff (OCS) is headed by the Chief of Staff, Usec. Benjamin E. Martinez, Jr., and is composed of Mr. Neil-San G. Patag, Ms. Sharon M. Mendoza, Ms. Ma. Lourdes Florendo and Mr. John Marie de Roxas.

The OCS exercises direction, supervision and control of the day-to-day activities of all the organizational units of the Office of the Vice President. It ensures the synergy and effective staff coordination, monitoring and evaluation, and establishes institutional linkages between the OVP and other government agencies.

The OCS is specifically tasked to bring to the attention of the Vice President matters requiring his immediate attention. More importantly, it provides the Vice President with timely and accurate information on the social, economic, political and other dimensions of national life, which is essential in the formulation and implementation of policies and programs undertaken by the government to attain national goals and objectives.

As of December 31, 2010, the OCS has assisted a total of 1,874 individuals, seeking assistance and referrals on matters affecting their personal and professional needs.

 

VICE PRESIDENT’S PRIVATE AND CEREMONIAL DIVISION

The Vice President’s Private and Ceremonial Division is headed by Ms. Marita Angeline B. Alcantara and is composed of Ms. Argyl Czenara Villareal, Ms. Krystal Gay Octaviano, Ms. Jennelyn Joy Bajao, Mr. Roey Nidar, Mr. Margarito Grana, Ms. Norilie Almonte, Mr. Roel Belonio, Mr. Roly Cicat (detail from MCH), Mr. Roderico Millarez, and Security – Civilians Mr. Antonio Agaceta and Mr. Avelino Lopez.

The Division provides secretarial functions to the Vice President including catering to the day-to-day official needs of the Vice President in the performance of his public duties and functions. It is tasked with installing and managing an efficient official communications system for the Vice President as well as a proper and efficient complementary records management. It likewise coordinates with the proper divisions or offices to ensure the timely completion of speeches, memoranda, messages and other briefing papers for the Vice President.

For the year 2010, the Division accomplished the following:

1.  In coordination with other government agencies (principally, the Presidential Management Staff, the National Economic Development Authority, the National Anti-Poverty Commission, the National Disaster Coordinating Council and the National Price Coordinating Council), the Division assisted in the preparation for Cabinet meetings, regional development council meetings and other cabinet-level meetings (including the Judicial, Executive and Legislative Advisory Council Meetings);

2.  It handled the preparation for the courtesy calls of both foreign and local dignitaries.

The OVP performs ceremonial functions through meetings with representatives of foreign governments and international agencies, of which the Vice President has met with:

1.  Foreign Minister of the United Arab of Emirates, Sheikh Abdullah Bin Zayed Al Nahyan

2.  Mr. Richard K. Woodling, Consul General Ad Honorum of the Oregon Consular Corps to the Philippines

3.  Mr. John Roome, Sector Director for the Sustainable Development, East Asia and Pacific Region, World Bank

4.  Mr. Mark Woodward, Philippines Sustainable Development Leader

5.  Ms. Yan F. Zhang, Country Sector Director, Europe and Central Asia Region, World Bank

6.  H.E. Alcides Gastao Rostand Prates, Ambassador of the Federative Republic of Brazil to the Philippines

7.  H.E. A. Selverajah, Ambassador of the Republic of Singapore to the Philippines

8.  Mr. Scott Teare, Director of the International Division, Boy Scouts of America

9.  Abdullah Al Maatong, Special Envoy of the Amir of Kuwait

10. Cong. Eui-Hwa Chung, Vice Speaker of the National Assembly of Korea and the Korea Scout Association

11. H.E. Wadee Batti Hanna Al-Batti, Ambassador of the Republic of Iraq to the Philippines

12. H.E. Jose Ramos-Horta, Timor Leste President

13. H.E. Makoto Katsura, Ambassador of Japan

14. H.E. Harry Thomas, Ambassador of the United States

15. H.E. Choi Jung Kyung, Ambassador of South Korea

16. H.E. Luis Arias-Romero, Ambassador of Spain

17. H.E. Liu Jianchao, Ambassador of the People’s Republic of China

18. Dr. Jacqueline Badcock, United Nations Resident Coordinator and United Nations Development Programme Resident Representative

19. UN Habitat Coordinator Eden Garde

20. USAID Deputy Mission Director Elzadia Washington

21. Earthquakes and Megacities Initiative Chairman Dr. Fouad Bendimerad

The Vice President, as Chairman of the Housing and Urban Development Coordinating Council, was speaker at the ribbon-cutting of the opening of the Housing Month at SM Megamall last October 1, 2010; hosted the culmination of the same at the Rizal Ballroom, Makati Shangri La last October 27; attended the board meetings of the Key Shelter Agencies (KSA), as well as the KSA Corporate Planning Workshop held last November 3 and 4 at the National Housing Authority Headquarters, Quezon City; and last awarded land titles to former informal settlers that were relocated to Calauan, Laguna, Montalban, Rizal and Camp O’Donnel, Tarlac.

As the Presidential Adviser on Overseas Filipino Workers’ (OFW) Concerns, the Vice President has pushed for the creation of a super body that would deal with human trafficking. The Vice President has identified and met six key national agencies for its creation.

He has also welcomed repatriated OFWs from different Middle Eastern countries. He has regularly met with government agencies concerned with the welfare of OFWs like the Overseas Workers’ Welfare Affairs (OWWA) and Philippine Overseas Employment Agency (POEA). Likewise, he has been delegated as Chairman Emeritus of the Inter-Agency Council Against Trafficking (IACAT), under the Department of Justice.

The Vice President has also been the recipient of several awards including the University of the Philippines – School of Urban and Regional Planning (UP-SURP) Outstanding Alumni Award last October 22 at UP Diliman, Quezon City; Doctor of Laws, Honoris Causa from the University of Mindanao last November 17 at Davao City; an award from BizNews Asia during its 9th Anniversary Celebration; and the EPIC Award for the Yellow Card Program being implemented in Makati, implemented during his term as Mayor from the Philippine Academy of Medical Specialists, Inc. (PAMS) last November 28.

Vice President Binay was also invited as guest of honor and speaker to a number of events in and outside of Metro Manila, including but not limited to: the Commemoration of the 44th Death Anniversary of Gen. Rigoberto Atineza at Libis, Quezon City last October 8; the 2010 World Robot Olympics at Manila Hotel Tent City, November 7; the World Federation of Consuls’ 2nd East Asia Regional Conference held last November 20 at the Manila Peninsula; 36th National Convention of the Philippine Institute of Civil Engineers at the Cebu International Convention Center, November 25; the 1st Philippine Electric Vehicle Summit at the Meralco Multi Purpose Hall, Ortigas; Opening of the 2010 Asian Appreciative Inquiry Summit at the EDSA Shangri La, November 29; launching of the Bilis-Pabahay-Angat-Kabuhayan Program organized by the Philippine Government Employees Association (PGEA) held at PICC, December 8; and the LGU Summit held at Iloilo City last December 15.

Vice President Binay’s Commemorative Inauguration Stamp was also launched last November 11 at the Office of the Vice President. He likewise adopted a Philippine Eagle, “Scout Binay”, during a small ceremony at the Office of the Vice President last December 3.

For the 3rd quarter, the Vice President was guest speaker and received a plaque of recognition from League of Vice Governors of the Philippines (LVGP) Chairman of the Board and Former Ilocos Sur Vice Governor Jeremias C. Singson and League National President and Former Bohol Vice Governor Julius Caesar F. Herrera during the LVGP's 43rd National Assembly and Election of Officers at the Heritage Plaza Hotel.

He was also speaker at the Distinguished Alumni 2010 function of the Harvard Club of the Philippines; the 8th National Leadership Training for Student Government in Teacher Village, Baguio City; the Annual Developers Forum in Bacolod City; and the Go Negosyo Youth Summit at the World Trade Center, Pasay City.

He attended the UP Testimonial Dinner for Members of the Aquino Cabinet who are UP Alumni; and was awarded Doctor of Laws, Honoris Causa last August 18, 2010 at the University of Makati; and the 30th alumni homecoming of the Philippine National Police Academy (PNPA) in Silang, Cavite.

He also visited the USS George Washington; EGOV4MD Forum and Induction, ADB Ortigas Center, Pasig City; Southville 8B and 9, Rizal; and the Galeon Andalucia.

For the 2nd quarter, the Vice President was keynote speaker at the Araw ng Kagitingan Celebration. He attended a Capsule Laying in Taguig and awarded CELAS in Cavite. He launched the Philippine participation in Shanghai Expo 2010; interviewed by the China Radio International; leads inauguration rites for new homes of senior citizens at the Golden Acres; launched Reginal Lanes; attended Retrospective Seminar on the Housing Sector at Shangrila, Makati; visited Northville 4-A, 4-B 5, and Southville 1.

The Vice President “hailed the success of the first automated elections in the Philippines as "a compelling demonstration of the power of information and communication technology (ICT)" at the ICT and Urban Development Forum in Ningbo, China”.

He spoke at the commencement exercises of STI colleges in Quezon City citing “the relevance of Information and Communications Technology (ICT) in the country's goal to move forward toward development and globalization.”

He led the inauguration of a school building in a government resettlement area in Northville 14, San Fernando, Pampanga and issued a warning to the Homeowners Association (HOA) officials of Northville 15 in Angeles, Pampanga to refrain from brokering and peddling the units to unsuspecting families.

He led the VP Academic Excellence Awarding Ceremony. He was keynote speaker at the 2nd East-Asia Ministerial Conference on Sanitation and Hygiene; and MTBTC National Convention. He attended a Mass for Sec. Cerge Remonde and Mr. Dave Puyat and sponsored a mass wedding at Plaridel, Bulacan. He attended the 4th Philippine Housing Finance Forum; the NLEX Caravan; a ribbon-cutting ceremony at the PDI Career Expo; Philippine Military Academy graduation; and Manila Now: Furniture Exhibit.

The Vice President participated in the EDSA Day celebration: Closing the Loop; Takbo Para sa Kalikasan; and PAG-IBIG Bond Auction. He also launched a housing project at Angeles City. He was present at the testimonial review for General Ibrado. He also had a meeting with Mr. Tony Meloto

He attended a site visit to Calauan, Laguna with the President; AFP Off Base housing likewise with PGMA in San Miguel, Bulacan. He was present at the formal inauguration of St. Luke’s Medical Center – Global City; 110th Anniversary of Manila Bulletin; CREBA induction ceremonies. The Vice President also participated in the Earth Hour activity.

He was also the guest speaker at the Ibon-Ebon Festival. He also made a recording for PAG-IBIG and video greetings for Mr. Manalac of ETON and Mr. Ted Failon. The Vice President also made site inspections at Calauan, Laguna, Napindan.

3.The Vice President has visited the following local governments to extend assistance through relief operations and / or to perform his duty as Vice President and Chairman of HUDCC:

1.  Isabela

2.  Kalinga

3.  Tarlac

4.  Ilocos

5.  Davao City

6.  Dolores, Quezon

7.  Sarangani

Vice President Binay, as the concurrent Chairman of the Asia Pacific Region – World Scout Bureau has also participated in the celebration of the 100 years of Scouting in Singapore last December 4. Likewise, upon the invitation of the Chinese Government, he attended the opening of the Paralympic Games in Guangzhou, China.

For the 3rd quarter, it coordinated foreign trips of the Vice President to South Korea, as well as local out-of-town trips to the following: Jolo, Sulu; Laoag and Paoay City, Ilocos Norte; Camarines Sur; Tagbilaran, Bohol; Davao City; Cebu City; Lucban, Quezon; Tingloy, Batangas; Baler, Aurora; Tagaytay City; Coron Palawan; Santa Cruz, Laguna; Iloilo; Baguio City; Zamboanga del Sur; and Cagayan de Oro City.

For the 2nd quarter, it coordinated foreign trips of the Vice President to Singapore, China and Italy as well as local out-of-town trips to the following: Bagac, Bataan; Subic; Boracay; Angeles City and San Fernando, Pampanga; Pola, Oriental Mindoro; Calauan, Laguna; Tabaco Albay; and Guagua, Lubao and San Fernando, Pampanga.

For the 1st quarter, it coordinated foreign trips of the Vice President to Brazil as well as local out-of-town trips to the following: Baguio; Bohol; Caticlan; Davao; Laguna; and Legaspi.

 

MEDIA AFFAIRS DIVISION

The Media Affairs Division (MAD) is headed by Mr. Joselito SJ Salgado and is composed of:

1.  Alred Louis Pasetes

2.   Franklin Paul Alcones

3.  Maria Irish Aloha Cubillan

4.  Hallel John Ines

5.   Marie Jane C. Ibay

6.  Bernabe del Rosario, Jr.

7.  Teresa R. Serilla

8.  Leoncio Ellao

9.  Roman Campita

10.  Ranny Tennefrancia

11.  Jojo Santos (detailed to OVP)

12.  Evangeline Gubat

13.  Somayyah Abdullah

14.  Ma. Rosario Consuelo Lagman

15.  Maria Lenny Palma

16.  Mariano Kilates

17.  Rene Grapilon

Below appears MAD's duties and functions, and the responsible personnel:

 

Duties and Functions

Personnel responsible

  1. Conducting daily media monitoring (print, radio, TV, world wide web), research and data gathering.

 

  1. Alred Louis Pasetes

  2. Franklin Paul Alcones

  3. Maria Irish Aloha Cubillan

  4. Hallel John Ines

  5. Marie Jane C. Ibay

  6. Bernabe del Rosario, Jr.

  7. Teresa R. Serilla

  8. Leoncio Ellao

  1. Preparing press releases, photo releases and statements.

  1. Joey Salgado

  2. Alred Louis Pasetes

  3. Franklin Paul Alcones

  4. Maria Irish Aloha Cubillan

  5. Hallel John Ines

  1. Preparing messages, letters and other correspondence

 

  1. Joey Salgado

  2. Alred Louis Pasetes

  3. Franklin Paul Alcones

  4. Maria Irish Aloha Cubillan

  5. Hallel John Ines

  6. Evangeline Gubat

  7. Somayyah Abdullah

  8. Ma. Rosario Consuelo Lagman

  9. Maria Lenny Lagman

 

  1. Developing and sustaining strong relations with members of the media, particularly beat reporters from major broadsheets and tabloids assigned to the OVP, through positive interaction and prompt assistance on relevant needs, such as requests for personal interviews with the Vice President and other key officials of the OVP.

1. Joey Salgado

2. Alred Louis Pasetes

3. Franklin Paul Alcones

4. Maria Irish Aloha Cubillan

5. Hallel John Ines

 

  1. Providing photo and video coverage.

  1. Bernabe del Rosario, Jr.

  2. Leoncio Ellao

  3. Roman Campita

  4. Ranny Tennefrancia

  5. Jojo Santos

  1. Providing in-house media coverage.

  1. Alred Louis Pasetes

  2. Franklin Paul Alcones

  3. Maria Irish Aloha Cubillan

  4. Hallel John Ines

  1. Providing content for the OVP website.

  1. Alred Louis Pasetes

  2. Franklin Paul Alcones

  3. Maria Irish Aloha Cubillan

  4. Hallel John Ines

  1. Sending out press releases, photo releases and complimentary photos via fax and/or email.

 

  1. Marie Jane C. Ibay

  2. Leoncio Ellao

  3. Teresa R. Serilla

  1. Conducting administrative, internal and external operations and other functions.

  1. Marie Jane C. Ibay

  2. Leoncio Ellao

  3. Teresa R. Serilla

  4. Bernabe del Rosario, Jr.

  1. Providing consultancy services and conceptualizing media stategies.

 

  1. Mariano Kilates

  2. Rene Grapilon

 

 

MEDIA AFFAIRS DIVISION OUTPUT

 

July to December 2010

Type of Output

Jul.

Aug.

Sept.

Oct.

Nov.

Dec.

Total

Press Releases/Statements

15

13

8

10

7

13

66

Photo Releases

6

4

1

3

2

2

18

Speeches

14

19

17

9

22

13

94

Messages

43

105

68

44

38

42

340

Letters

112

341

319

102

183

310

1367

News Clippings of VP

324

266

83

166

116

112

1067

Clippings of important issues

2126

1899

2258

2656

2027

1854

12820

Recorded Interviews/Media Coverage

7

5

3

5

4

2

26



January to June 2010

 

Type of Output

Jan.

Feb.

Mar.

Apr.

May

Jun.

Total

 

News Clippings of VP

120

85

64

23

90

31

342

 

Important issues

1791

1762

2129

1578

1181

1000

9441

 

NAPC

30

20

23

20

08

0

101

 

OFWs

 

263

 

56

 

50

 

13

 

10

 

5

 

397

 

HUDCC

10

90

06

16

11

6

33

 

MINDANAO

200

30

03

23

08

0

31

 

Price Watch

264

45

12

10

07

0

17

 

Energy Conservation

21

6

26

02

0

0

02

 

LEDAC

0

0

0

 

 

0

 

 

Journalist

306

15

25

08

05

0

13

 

PET Case

0

0

0

0

0

0

0

Senior Citizen Act

26

6

3

05

02

02

9

 

Mindoro

2

8

1

 

 

 

11

Philippine Peso Rate

15

10

4

03

05

03

11

 

others

136

90

24

10

08

08

26

Total Clippings

3184

2223

2370

1711

1335

1055

4030

 

Press Release

5

 

2

 

3

4

03

 

01

08

 

Photo Release

 

6

 

7

 

3

 

6

04

 

01

11

 

Other Release

 

5

 

2

 

5

 

5

03

 

04

12


Hourly Monitoring (text)

 

 

2360

 

 

2263

 

 

2148

 

 

2631

2530

 

1635

6796

 

Events Attended

 

8

 

8

 

6

6

04

03

13

Meeting Attended

 

10

 

10

 

5

 

5

04

 

04

13

Recorded interviews

 

6

 

3

 

3

2

0

02

04

 

Medical/funeral assistance

 

 

1434

 

 

1213

 

 

1135

2500

3000

3084

8584

 

Passport assistance

 

 

10

 

 

4

 

 

6

4

02

03

09

 

 

 

ADMINISTRATIVE AND FINANCIAL OFFICE

The Administrative and Financial Office, handled concurrently by the Assistant Chief of Staff (ACOS), exercises general supervision over the Administrative, Accounting and Budget Divisions. Under the Administrative Division are the Personnel, Records, Property, Cash and Transport Units.

 

ADMINISTRATIVE DIVISION

The Administrative Division establishes and maintains administrative standards, regulations, procedures, and a comprehensive plan for a coordinated program designed to provide top management with information necessary to evaluate administrative performance.

Through the Personnel Unit, it develops and administers a personnel management program, such as, but not limited to personnel selection, recruitment and placement, and employee welfare programs. The Records Unit creates and maintains a sound records management system which includes records creation, selection, preservation, disposal, and a records center for a system of accessibility and easy retrieval. The Property Unit directs and supervises the proper protection of all the properties and equipment of the OVP including the adoption of preventive measures against theft, fire damage, and similar hazards to said properties and equipment. The Cash Unit is responsible for the disbursements and collections of funds in accordance with existing laws, rules and regulations for the operation and maintenance of the OVP. Lastly, the Transport Unit operates and maintains a transport management system including the repair and maintenance of the OVP motor vehicles.

The Division is headed by Chief Administrative Officer Emma A. Abanador and assisted by Ms. Winnie G. Dayego and Mr. Mariano B. Laurel. Below are the documents received, reviewed, signed and sent to different divisions and units for processing during the year 2010.

 

Purchase Requests

386

Requisition and Issuance Slips (RIS)

204

Obligation Requests

2,567

Certificates of Appearance

11

Communication to other Agencies

5

Statement of Balance of Supplies

1

Abstract of Quotation

2

Applications for Leave

445

Daily Time Records

83

Petty Cash Vouchers

537

Daily Trip Tickets

883

Pass Slips

135

Itinerary of Travel

98

Certificates of Travel Completed

98

Requests for Travel Authority

20

Acknowledgement Receipts for Equipment (ARE)

42

Recommendation Forms – Medical Assistance

1,233

Recommendation Forms – Burial Assistance

115

Inventory Custodian Slips (ICS)

150

Inspection and Acceptance Reports (IAR)

150

Burial Assistance Released

301

Verification thru phone – Hospital Bill Inquiry/

Dialysis Patient Inquiry

209

Gasoline Consumption Report

1

Tax Remittance Advice

1

Advice of Checks Issued and Canceled

184

Checks

440

Liquidation

20

Certificates of Compensatory Leaves

2

Electricity Consumption Reports

2

 

 

RECORDS UNIT

The Records Unit is headed by Ms. Teresita A. Saraza and is composed of Mr. Glen Lozano, Mr. Julianito Y. Rubido, Mr. Nestor T. Llorca, and Mr. Marlon J. Montreal.

For the year 2010, the Records Unit received and recorded 17,944 incoming communications from outside sources and from walk-in constituents as well as the delivery thereof to the concerned OVP divisions/units; Mailed and recorded 4,606 pieces of outgoing communications; Prepared monthly report of newspaper subscriptions as well as vouchers for payment of said subscriptions: Numbered, certified and disseminated the following official OVP issuances: 56 Special Orders, 257 Travel Orders, 12 Memorandum Orders and 17 Office Orders.

The Unit performed 1,332 messengerial services involving delivery of outgoing communications to different government and private agencies; submission of various financial reports to the Department of Budget and Management, National Treasury, Land Bank of the Philippines, House of Representatives and Senate of the Philippines; delivery of remittances to the Bureau of Internal Revenue, Home Development Mutual Fund and Philippine Health Insurance Corporation; delivery of checks to various hospitals for those who are seeking medical assistance; and delivery of loan applications of OVP personnel to PAG-IBIG.

The Unit also distributed 18,350 newspapers to various OVP units/divisions.

 

TRANSPORT UNIT

The Transport Unit is headed by Mr. Romeo C. Corona and is composed of Mr. Rey Pegenia, Administrative Assistant, Mr. Luis Gonzales, Mechanic and drivers Mr. Jessie Bernolia, Mr. Armando Abellano, Mr. Roberto Tuscano, Mr. Julius Talento, Mr. Deogracias Juan, Mr. Cesar Bartolome and Mr. Eddie Ligutan (assigned with COA Auditor). It operates under the supervision of the Assistant Chief of Staff.

The unit is in-charge of minor repairs/replacement of spare parts and maintenance of OVP motor vehicles. It is also responsible for the evaluation/recommendation of repair/purchase of spare parts of motor vehicles and the preparation of necessary supporting documents in accordance with Accounting and Auditing Rules and Regulations. It is also responsible for the issuances of Purchase Orders for gasoline, oil and other services, processing of trip tickets, recommends/dispatch use of motor vehicles and in-charge in the registration and insurance of motor vehicles.

For the year 2010, the unit accomplished the following: prepared 255 Purchase Requests for Motor Vehicles, 82 Abstracts of Quotations, 56 Job Orders, 536 Purchase Orders, 866 Autoport Service Center, 101 Waste Material Reports, 134 Disbursement Vouchers, 27 Obligation Requests and 136 Inspection and Acceptance Reports for the repair and replacement of parts of the OVP motor vehicles.

The Unit also processed 2,604 trip tickets; dispatched 1,540 trips within Metro Manila and out-of-town; performed 200 minor repairs on the OVP motor vehicles; issued 1,865 Purchase Orders for gasoline, oil; renewed 19 insurance and registered 4 of motor vehicles; processed document Change Engine of motor vehicles Mitsubishi Lancer SEK 729; and performed other related functions.

 

CASH UNIT

The Cash Unit is headed by Ms. Madolin D. Abuan and is composed of Ms. Aniceta C. Puzon, Ms. Elena B. Garcia, and Ms. Victoria V. Palma. It operates under the supervision of the Chief Administrative Officer for Administrative Division.

The unit is responsible for the disbursements and collections of funds in accordance with existing laws, rules and regulations for the operation and maintenance of the OVP. It maintains and controls records of Notice of Cash Allocations, Checks and Cash Disbursements.

It makes necessary reports for submission to the OVP’s Accounting Division, and to the Commission on Audit.

For the year of 2010, the unit has prepared 6,220 checks for current year transactions and submitted to the Land Bank of the Philippines as well as issued 531 Advice of Checks. It also prepared 5,659 pay envelopes and paid 114 payrolls (for OVP Employees and Military personnel). It submitted to the Accounting Division 6,220 vouchers, 206 Reports of Checks Issued, 12 Lists of Unreleased Checks, 24 Reports of Disbursements, 96 Official Receipts, 12 Reports of Collections & Deposits and submitted to the Resident Auditor’s Office 12 Reports of Accountability. It also made 88 Deposits to the Land Bank of the Philippines for the Account of the Treasurer of the Philippines. It likewise issued 25 vouchers for replenishment of PCF and 543 Petty Cash Vouchers.

 

PERSONNEL UNIT

The Personnel Unit is headed by Ms. Remedios Aguila and is composed of Ms. Sonica Angeles, Ms. Maresel Arañez, Ms. Cleofe Tiolo, Ms. Jasmin Panghulan and Mr. Nelson Palma.

The Personnel Unit of the OVP is tasked to act on all matters concerning recruitment, selection and appointment, position classification and compensation, formulate and implement training programs, develop and implement a human resource management program which shall embody the principles of merit and performance in the government service, employee relations and welfare, create, maintain and update personnel records and information system and other personnel transactions, such as attendance, leave of absence, promotion, transfer, resignation and retirement. 

For the year 2010, the Unit accomplished the following:

A.      Recruitment, Selection and Appointment

Prepared 56 Appointments, including attachments such as 13 Assumption to Duties, 52 Oath of Office, 48 Position Description Forms, 12 Consultancy Agreements and 39 Contracts of Service. 

B.      Employee Relations, Welfare and Benefits

The Unit prepared a List of Career and Non-career Vacant Positions submitted to the CSC for publication together with a transmittal letter. It also sent 15 participants to seminars/workshops; accepted a student from ICCT Colleges Foundation, Inc. that underwent on-the-job training; and prepared a List of Coterminous and Permanent Vacant Positions to be used in the deliberation of Promotion and Selection Board. It also:

1.     Prepared and issued 21 Notices of Step Increment given to employees who have rendered continuous satisfactory service in a particular position for at least three (3) years.

2.     Prepared and issued 41 Service Records for loan purposes and for submission to the GSIS.

3.     Issued 161 Certifications, such as employments, alteration for a correction made in the appointment, year-end bonus received, did not receive loyalty cash and no pending cases.

4.     Processed/signed 976 Applications for Leave (including vacation, sick and forced).

5.     Prepared and submitted to GSIS (35) monthly Agency Remittance Advice (Update of Member’s Records and Creating New Member’s Records).

6.     Approved/Confirmed 94 loans from GSIS and HDMF, and issued Philhealth Claim Forms for hospitalization purposes of employees.

7.     Submitted monthly OVP remittances to GSIS, also filed/followed-up/picked-up 19 documents of OVP employees’ loan application/benefits due them.

C.      Employee Classification/Compensation

Prepared payrolls twice a month for salaries of itemized, contractual, and casual, 29 payrolls for allowance of military personnel, 7 for other benefits, 3 year-end benefits, monthly preparation of RATA, 1,068 disbursement vouchers, 975 Obligation Requests, 1,012 pay slips, 6 computations of compensatory time-off and 118 overtime computations. Prepared 345 Certificates of Service of consultants.

D.      Personnel Records Management

Updated and created 154 Service Cards of existing personnel. Maintained and created 435 personal files of employees and central files of the unit. Updated Plantilla and List of Personnel and 537 Leave Records. Recorded 3,012 incoming and outgoing documents. 

E.      Employee Discipline

Issued, collected and filed 790 DTR/Bundy cards and monitored personnel movement and daily attendance.

F.      Periodic Management Report

Prepared and submitted to the Civil Service Commission Monthly Report of Appointments Issued, Quarterly Report on Accession and Separation; Prepared Accomplishment Report for the 3rd Quarter of 2010 and for the month of October and November 2010; Prepared monthly Summary on Reconciliation and Billing Issues submitted to GSIS.

G.      Others (Assistance to management on OVP issuances and external communications)

1. Prepared 350 OVP issuances such as Travel Orders, Memoranda and Special Orders.

2.     Issued 264 Certificates of Appearance to persons who appeared in this office on official business.

 

PROPERTY UNIT

The Property Unit headed by Ms. Emma A. Abanador, is composed of Ms. Ma. Adoracion L. Camangeg, Ms. Evangeline R. Romena, Mr. Rodolfo Enalpe, Jr. and Ms. Karen Chase as support staff. It is tasked to safeguard office equipment and supplies including the responsibility of catering to the different supply requirements of OVP offices, divisions and units.

For the year 2010, the Property Unit accomplished the following:

Processed and released 464 Purchase Requests, 57 Purchase Orders and 373 Requisition and Issue Slips of the different OVP units; and 121 Inventory Custodian Slips for semi-expendable supplies and materials issued;.

Processed and Accepted 430 Inspection and Acceptance Reports of all purchases;

Processed payments of OVP communication and other services, such as: PLDT, Globe, Smart, Skycable, DSL Internet, UBIX (Xerox), and water supplies.

Maintained the Daily Releases and Balances of Supplies per Stock Cards;

Assigned properties to end-users: Issued and processed 101 Acknowledgement Receipts for Equipment; 228 Inventory Custodian Slips for PPE; 7 Clearance Slips; and 142 Return Slips.

198 Waste Material Reports for spare parts and supplies of vehicles.

Managed the records system of the unit and labeled all the properties of the Office.

Received donation from VP Noli de Castro the following items: 1 set TV, Philips HD/TV 100 Digital Scan; 1 set DVD Home Theater Sound System, Panasonic; 13 pcs. Portraits of the Vice Presidents of the Phils.

Disposal of waste materials of vehicles from Transport Unit on April 8, 2010 in the amount of Php 7,248.00 to junk shop.

 

ACCOUNTING DIVISION

The Accounting Division is headed by Ms. Julieta Villadelrey and is composed of Ms. Katherine Blanco, Ms. Amvy Yeke, Ms. Imelda Abon, Ms. Maricel Bumatay, Mr. Edward Anthony Resubal and Ms. Elsa Navarosa.

The Division shall establish and maintain accounting system and records including books of accounts, journals, ledgers, subsidiary ledgers, etc., for the proper management and recording of day-to-day financial transactions of the office.

It shall, among others undertake and be responsible for the following tasks: recording in the proper books of accounts the day-to-day financial transactions of the OVP; examination and verification of documents in support of disbursement; certification as to funds availability; and preparation and submission of periodic financial reports, remittances, and other reports of financial and budgetary accountability to all officials/officers/agencies concerned.

The Accounting Division processed 6,206 disbursement vouchers and 110 payrolls for payment to OVP creditors. Prepared various financial reports such as balance sheet, income statement, statement of cash flows and detailed breakdown of disbursements as of December 31, 2010. Monthly summary list of checks issued and canceled together with the report of disbursement, bank reconciliations, statement of monthly charges to accounts payable, list of unliquidated cash advances, trial balance, remittances (BIR, GSIS, HDMF, Philhealth, NHMFC) for the CY 2010 were also prepared.

Other significant accomplishments for the year are the following: liquidations of various local and foreign travel; report of energy conservation from December 2009 to February 2010; certificates of taxes withheld from compensation; supplier’s certificate of taxes withheld from payments; and checking of the statements of accounts issued by various hospitals against the Letter of Guarantee issued and supporting documents submitted by the clients.

 

BUDGET MANAGEMENT DIVISION

The Budget Management Division (BMD) is responsible for the Preparation of the Agency Expenditure Program. It likewise coordinates with Department of Budget and Management (DBM), the House of Representatives and the Senate for budget legislation. The division also monitors the implementation of the OVP’s appropriation and submits corresponding accountability reports both to regulating agencies and OVP’s management.

The Division is headed by Ms. Myrna Aure (Chief Administrative Officer), and is composed of Ms. Drina Diala, Ms. Hening Mondoy and Mr. Victor Macalintal.

During the fourth quarter, The Budget Management Division coordinated with DBM for the release of allotment to cover operating requirements for the fourth quarter. It also facilitated for the President’s approval of release of OVP Confidential and Intelligence Fund and for the release of Special Allotment Release Order by the DBM.

Top management officials, chief accountant and budget officer attended the House of Representatives Floor Debate and the Senate Plenary Debate on the agency FY 2011 budget to give support to the agency budget sponsors.

For the 4th quarter, the division had evaluated and funded requests for obligation in the total amount of Php46,753,947.25 for operational expenditures. Monthly, quarterly and other required financial reports were prepared and submitted.

For the 3rd quarter, BMD evaluated and funded request for obligation in the total amount of Php 38,035,327.48 for operational expenditures. Monthly, quarterly and other required financial reports were prepared and submitted.

The Chief of Staff, Assistant Chief of Staff, Chief Accountant, Budget Officer and OIC, PAD attended the committee hearing of the House of Representative Committee on Appropriations held on September 23, 2010. The Vice President together with the said officials attended the Senate Committee on Finance hearing held September 30, 2010.

The Division coordinated with the DBM for the release Special Allotment Release Order (SARO) for the Confidential and Intelligence Expense; for the restoration of the budget level to the original proposal and modification of proposal for capital outlays.

As a prelude to the FY 2010 budget preparation personnel from the division attended the National Budget Forum held on May 17, 2010 at the Tejeros Hall, Camp Aguinaldo. As required, reports on the Past Year’s Actual Obligations & Current Year Appropriation were prepared and submitted. We also prepared the Agency FY 2011 Budget Proposal together with Budget Preparation Forms and required supporting documents. Our budget proposal amounted to Php 196,401,000.

BMD attended the Technical Budget Hearing (TBH) to clarify and expound on specific aspects of our FY 2011 Budget Proposal before DBM hearing panel.

SARO of Php3,000,000 for Confidential and Intelligence Expenses provided for the Office under the Republic Act No.9970 was requested and received.

To cover funding requirements for the implementation 1st tranche of E.O. 811 dated June 17, 2009 or the Modified Salary Schedule Pursuant to Senate & House of Representatives Joint Resolution No. 4, S. 2009 SARO of P4,347,000.00 was also received on June 16, 2010.

Semi-monthly Status of VPSSP Fund were prepared for Chief of Staff and Director of Administration and Finance to update them on the availability of allotment for the purpose.

The Division participated in the preparation of the Organizational Transition Report (OTR) for the incoming administration.

For the 1st Quarter, the Division had processed/funded 2,183 current year claims for a total amount of Php47,142,535.96. Monthly and Quarterly Accountability reports were submitted as required.

During the first month of the year, the Division prepared and submitted accountability reports corresponding to OVP’s operation for FY 2009. It also prepared the Work Program and Supplies and Materials Procurement Plan of the Division for FY 2010.

For the 1st two months of the year, pending approval of FY 2010 General Appropriation Act, the Department of Budget and Management (BM) issued a monthly authority to obligate the amount corresponding to the OVP’s actual requirements for the month not exceeding 1/12 of actual salary requirements as of December 31, 2009 for Personal Services and 1/12 of Maintenance & Other Operating Expenses and Capital Outlay levels corresponding to the OVP’s regular programs funded under FY 2009 Budget or FY 2010 NEP whichever is lower. On March, DBM released the FY 2010 Agency Budget Matrix releasing the full appropriation for Personal Services and 75% of the Maintenance & Other Operating Expenses.

Request for the release of Confidential and Intelligence Expenses was submitted to the Office of the Secretary, Department of Budget and Management on February 26, 2010. Follow up of the release is still ongoing.

The Budget Division with the Chief Accountant attended the Seminar on the Guidelines in the Release of Funds for FY 2010 conducted by the Department of Budget and Management on February 17, 2010. The Seminar tackled budgetary policies, rules and regulations on the release and utilization of funds for FY 2010. It also prescribed procedural guidelines on the treatment of fund releases and utilization prior to and after the approval of the FY 2010 GAA, RA 9970.

Semi-monthly reports on the utilization of the OVP’s Subsidies Fund in coordination with staffs in the Administrative and Financial Office and Management Information Service Division were prepared and discussed with management.

 

 

TECHNICAL SERVICES OFFICE

The Office is under the leadership of the ACOS and is composed of the Planning and Management Division, the Public Assistance Division, the Research and Development Studies Division, and the Management Information Services Division. It gathers, collates and analyzes data and information relating to the state of the national economy, social affairs, local government affairs, national security and other aspects of national concern so as to keep the Vice President abreast of current progress, problems and issues of national and local development. 

 

PLANNING AND MANAGEMENT DIVISION

The Planning and Management Division (PMD) is headed by Al-Ransted E. Lagarde (IT Officer III) and is composed of Vice Presidential Staff Officers Ms. Marissa Favis (VPSO V), Ms. Ma. Carmelita Warren (VPSO V), Mr. Jose Lara (VPSO IV), and Ms. Jocelyn Besana (VPSO III). It is responsible for the development of a strategic plan in conformity with the existing policy, standards and procedures. The Division includes activities which determine the OVP goals and objectives as well as the proper selection of strategies and approaches for implementation which guides toward the desired objectives.

Specifically, the Division is tasked to: establish strategic plan in order to identify goals and objectives of the OVP; develop plans and programs relative to management improvement in the OVP; set and assess policy guidelines and procedures that are being implemented by the office as well as recommending adjustments, if necessary; review existing methods, systems and procedures/processes and provide recommendation for improvement; establish proper coordination among other units/divisions regarding the implementation of the various plans and programs of the OVP; evaluate/review employee’s performances by overseeing and monitoring productivity/accomplishment; and perform other related functions.

For the 4th quarter FY 2010, the Division prepared in coordination with the Budget Division, the Quarterly Physical Report of Operation and Narrative Report for the third quarter and submitted these reports to the Department of Budget and Management. It also coordinated with the different OVP units/divisions in the submission of their respective narrative reports for the January to October OVP Accomplishments, Quarterly Accomplishment Reports and Annual Report, and gathered, incorporated and forwarded the submitted narrative reports for the third quarter to the management for review, correction and approval.

PMD continued maintenance development and upgrade of the of the Planning and Management Information System (PMIS) as per ASec. Licauco's (ACOS) directive for the sectoral and other information repository database using the open source Content Management System (CMS) Joomla and training of PMD personnel for its use, and saved approximately P200,000 in software development and training cost. The Joomla CMS features is the same as that being used by big publications in its online submission, editing, update and publication of its articles.

Integration of the forms and document management module were completed including pilot test, usage and instruction for the use of the document management module were partially completed.

PMD researched and posted a total of 1,759 articles and information regarding the agriculture, environment, education, health, science and technology, foreign affairs, and social justice sectors to the PMIS including 17 situationer reports for the Vice President through the ACOS, and the automation and integration of PMD documents, materials and formats to the PMIS.

PMD completed isolation, backup and update of the previous and current administration data at the OVP website CMS.

PMD also assisted the Media Affairs Division in replying to 61 complimentary letters from the constituents.

For the 2nd quarter FY 2010, the Division prepared in coordination with Budget Division, the Quarterly Physical Report of Operation for the first two quarters and submitted these reports to the Department of Budget and Management; coordinated with the different OVP units/divisions in the submission of their respective narrative reports (four Quarterly Accomplishment Reports and Annual Report); and gathered, incorporated and forwarded the submitted narrative reports (2010 2 Quarterly Accomplishment Reports) to the management for review, correction and approval.

For the 1st quarter FY 2010, the Division prepared in coordination with Budget Division, the Quarterly Physical Report of Operation for the four quarters of FY 2009 and submitted these reports to the Department of Budget and Management; coordinated with the different OVP units/divisions in the submission of their respective narrative reports (four Quarterly Accomplishment Reports and Annual Report); and gathered, incorporated and forwarded the submitted narrative reports (2009 4th Quarterly Accomplishments and Annual Report) to the management for review, correction and approval. 

 

PUBLIC ASSISTANCE DIVISION

As its contribution to poverty alleviation efforts, the OVP through its Public Assistance Division (PAD) continuously implements the delivery of social services by providing medical and funeral assistance to address the needs of its constituents. Notably, most requests are from persons afflicted with renal diseases, cancer patients, with lung illness, and heart ailment.

The division is headed by Mr. Nicasio E. Liwanag and is composed of Ms. Lilian Alvir, Ms. Violeta Pangantihon, Mr. William Ongue, Mr. Ronnel Caballero, Mr. Anselmo Calderon, Ms. Rowena Akmad, Mr. Chelito Martinez, Ms. Melissa Joy Coso, Ms. Ismairah Abdulrachman, Mr. Ruzzell Alfonso, Ms. Grazienne Demabildo, Mr. Abraham Adres, Mr. Raymond Alvestir and Mr. Ignacius Ma. C. Ramos.

For the year 2010 PAD served a total of 42,701 constituents (18,414 for medical assistance, 500 for burial/funeral assistance, 544 for referrals, 8,474 for medical missions, 14,160 for relief operations and 608 for scholars).

PAD also performed field verification of requests for payments of hospital bills, mostly in the province of Cavite, for the month of November. Immediately after that, all subsequent requests were subjected to field or home visits. In Pampanga, field visits were also conducted, where most requests were from renal patients. PAD did these for possible introduction of some innovations in their procedures and with the end in view of improving the quality of services and extend it to more clients in the future.

For the 3rd quarter starting the month of July, the Social Services Program under the Office of the Vice President being undertaken by the Public Assistance Division reviewed its steps and procedures with the objective of streamlining its procedures so as to reduce on processing time and address certain issues and concerns.

On July 12, 2010, the division was assigned with its new Officer in Charge, Mr. Nicasio E. Liwanag, who was tasked to consolidate the inputs taken from the previous administrators and implementers of the program and the team of Vice President Jejomar C. Binay headed by USec. Benjamin E. Martinez, Jr. and ASec. Rosalie R. Licauco.

Using the old guideline of the program together with the introduced revisions to it and the existing memorandum of agreement with some government hospitals, the Vice President through USec. Martinez gave the go-signal to resume the program by the third week. Immediately, the concerned government hospitals were informed of the development and from July 23, 2010, requests for medical and hospitalization expenses were accepted. By end of that month, we have approved and provided guarantees for about 45 requests for medical and hospitalization assistance valued at P453,126.07 and 11 funeral and burial assistance worth P33,000.00.

Came August this year, the Office was swarmed by people requesting assistance for dreaded illnesses like cardiovascular diseases, cancer, tuberculosis, kidney and liver diseases and many others. Of the hundreds that usually flock the office daily, a total of 797 were approved for medical and hospitalization expenses worth P6,876,999.01 and 65 for funeral and burial assistance worth P195,000.00.

By the end of the quarter in September 30 , 2010, people not only from the whole of Metro Manila and outlying provinces like Bulacan, Rizal, Pampanga, Bataan, Zambales, Tarlac up North and Cavite, Batangas, Laguna, Quezon, Mindoro, Catanduanes, Sorsogon, Romblon and Palawan down South has come to the seek needed assistance from the Vice President.

PAD served a total of about 3,259 from these places and as far as Aurora, Nueva Ecija, Nueva Vizcaya, Quirino, Pangasinan, Benguet, Mountain Province, Abra, Isabela, Cagayan, La Union, Ilocos Sur, Ilocos Norte, and Batanes farthest North down to Masbate, Camarines Norte, Camarines Sur, Albay, Aklan, Antique, Capiz, then Leyte, Southern Leyte, Samar, Eastern Samar, Northern Samar, and as far as Mindanao from Agusan del Norte, Surigao del Norte, Surigao del Sur, Davao del Norte, down to Zamboanga del Norte. Those whose requests have been approved totals 1,875 for medical and hospitalization assistance worth P16,547,606.05 and 205 for funeral and burial assistance worth P615,000.00.

Aside from implementing introduced innovation to the Social Services Program, the division also handled other requests sent through mail totaling 277.

For the 1st and 2nd Quarter of 2010, the PAD served 16,236 constituents with the following breakdown:

 

 

 

Total Clients Served – 16,236

Walk-in Clients

16,236

Type of Assistance

 

Social Services

 

Medical Assistance

Burial

16,236



15,973

263

 

Medical/Dental Mission

HUDCC in coordination with the OVP had conducted the above mentioned activities in three separate sites, to wit:

Bulacan, Laguna and Rodriguez, Rizal

Distribution of Relief Goods

OVP distributed relief goods to families affected by disasters and calamities specifically in:

Isabela, Abra; Kalinga-Apayao, Cagayan, and Irosin, Sorsogon.

8,475





 

14,160

 

 

RESEARCH AND DEVELOPMENT STUDIES DIVISION

The Research and Development Studies Division (RDSD) sought to establish liaison with other government, non-government and people's organization. It aimed to promote awareness on the recent national and global events.

It was primarily tasked to research, draft and prepare endorsement letters to government agencies and private entities, attend meetings and diplomatic functions, conduct legal research, and provide legal assistance and counseling to constituents.

The Division is headed by Atty. Filbert Catalino F. Flores III with the assistance of Atty. Ira Paulo Pozon, Ms. Michelle Bataslac and Ms. Dorina Marie Adviento.

For the year 2010, RDSD endorsed 710 letters to government agencies and private entities. It attended 148 meetings and diplomatic functions, conducted 129 legal research, and provided 325 counseling and legal assistance to constituents.

Also part of the team’s responsibility is handling OFW concerns. On December 2010, Atty. Ira Paulo Pozon, together with the Vice President, rendered assistance on the arrival of 3 OFW human remains from different countries.

 

MANAGEMENT INFORMATION SERVICES DIVISION

The Management Information Services Division, is mainly responsible for the establishment, development and maintenance of a computerized central information system specifically on data storage and retrieval.

The division, previously headed by Mr. Al-Ransted E. Lagarde (Information technology Officer III) until the second week of July 2010 who was transferred to handle the Planning and Management Division (PMD), is now led by Mr. Dexter Concepcion (IT Officer II) is composed of Mr. Efren Nulud, Mr. Bobby Alegre, Mr. Rommel Peñaflor, and Mr. Albert Reyes.

Specifically, the Division is tasked to: formulate, develop, and administer the management information programs and activities of the Office of the Vice President (OVP) and day-to-day activities of MISD relative to data collection, processing, storage and retrieval through a computerized central information system; provide consultative and technical assistance on matters relating to management information; review special studies conducted in information systems which are of major importance to top management; review and analyze existing information systems and make recommendations thereof; formulate a functional concept of the information system needs of each of the units/divisions of the OVP to determine the database requirements and design for each set/area of concern, if warranted, or, for the totality of OVP's areas of concern; draw up an efficient database structure that will cater to the wide-ranging needs and purposes of the different units of the OVP; provide a framework plan for an optimally efficient distribution of data and data processing, information storage and retrieval; formulate guidelines and extend assistance in the utilization of information system set-up for project selection, setting of priorities and decision making in general; provide assistance to other units of the OVP in matters of data processing, where necessary and information gathering; formulate basic researches and conduct first level data gathering in order to establish a database that will serve the purposes and needs of the different OVP units; conduct data processing activities in general to support management's decision-making and policy-making processes; and perform other related functions.

Below are the MISD Accomplishments for the year 2010:

Development of templates and printing of the following:

OVP Sticker (for proper tagging of relief bags)

OVP Coupon (for relief distribution)

Pamphlet/Brochure of the “Performance Challenge Fund for LGU’s” as requested by Legal Unit

Car Pass (awaiting for the approval of COS)

Invitation Letter (editing the existing template and printing)

OVP Stationery for OFW Concerns (awaiting for the approval of COS)

VP’s Birthday banner

Editing of VP’s picture for his birthday cake

Thanksgiving Backdrop, VP Binay’s Raffle Tags

Disaster Relief Operations Logo

Calling Cards, Letters of Guarantee

Continuously maintaining and updating/ enhancing (as needed) the following OVP database systems:

OVP-Social Services Program System (OVP-SSPIS) being used by the Public Assistance Division, Budget Division, Accounting Division and Cash Unit.

OVP-Data Tracking System interconnecting VP’s Private Staff (former lone/ main user), Office of the Chief of Staff, Legal Division and Media Affairs Division

OVP-OFW Concerns System (OFW Concerns Team)

OVP-Property Information System (Property and Procurement Unit)

Prepared and submitted an updated and more detailed copy of the OVP Floor Plan

Enhanced the OVP-Data Tracking System interconnecting VP’s Private Staff (former lone/ main user), Office of the Chief of Staff, Legal Division and Media Affairs Division

Created new database for the OFW Concerns (OVP-OFW Concerns System)

Reformatted, reconfigured and installed updates to most OVP computers upon administration transition

Proposed replacement of defective IT components and peripherals of existing outdated units to make it functional and distributed said items to designated stations

Continuous updates for the OVP-Social Services Program System (OVP-SSPIS) being used by the Public Assistance Division, Budget Division, Accounting Division and Cash Unit, and OVP-Property Information system – as needed

Prepared and submitted a letter to formally request for the immediate disconnection of the internet Service Provider, Prime Communications, which ceased to operate effective November 15, 2010, that was later signed by ASEC. Said letter was sent to PLDT via e-mail thru Ms. Rhea Gamez

Implemented an automated system back-up for the aforementioned OVP database

Provides technical support to all OVP Offices/Divisions/Units on IT related matters and assistance to Property and Procurement Unit

To comply with NCC Memorandum Circular 2000-01 requiring the implementation of opens systems applications and to effect savings on software cost MISD focused its efforts particularly in the research of Linux Operating System that is open systems standards compliant, secure, cost-effective and user friendly to meet OVP and user requirements.

It also researched and continued evaluation & usage of Clear OS, Untangle Linux firewall, element, Ubuntu 10.04, W3AF web Application in Backtrack Linux, Wubi Ubuntu Installer, Zencafe, Bayanihan Linux, OpenSolaris OS, Gimp, Open Office 3.2, PHP, MySQL, Wine, VirtualBox, Firefox3.6, Meebo, Chikka, Opera, Linux Firewall, AVG Free, Mozilla Seamonkey, XAMPP, and Joomla.

Moreover, MISD also researched, reviewed, tested and used various distributions of the Linux operating systems and other FOSS applications (vs. proprietary software) that provides greater benefits, accountability, technical and knowledge sharing, open community, and savings for the government.

International Open Source Network (IOSN) UNDP APDIP information bring total savings for server and other specialized solutions to $ 87,988 or approximately four million four hundred eighty-seven thousand three hundred eighty-eight (P 4,487,388) while the computed cost for FOSS support services for three (3) years (2007-2009) as per approved OVP ISSP is only around Two Hundred Thousand Pesos (P200,000.00). Please refer to the UNDP International Open Source Network at http://www.iosn.net and the NCC approved OVP ISSP.

Completed data and graphics update to the OVP website CMS. Provided orientation and training to new officers and personnel at the OVP Media in the update and use of the OVP CMS.

Continued development and update of off-site web CMS server and development and update of 2 off-site free servers for the backup and hosting of OVP CMS website. Offsite server saves OVP internet bandwidth usage from legitimate usage and Distributed Denial Of Service (DDOS) attack.

Continuous update and observation on the completed OVP email server application, migration to offsite Google apps courtesy of PhilExim IT Officer Marbin Fadriquela sharing open source technology information and solving unreliable service from in-house server due to shared application hosting and DSL connection failure.

Creation of additional OVP email accounts using Google Apps server which can be accessed at http://web.ovp.gov.ph pending the completion and update implementation of the Open ICDL 5 Module on Database draft before its training instruction to the OVP employees using OpenOffice 3.2. DNS administration, monitoring and configuration of ovp.gov.ph using FreeDNS.

Realized 37 months savings – P 210,937 @ P5,701/mos. for cooling plus P 216,952.83 @ P 5,863.59 per month for LCD use. Implemented air conditioner installation savings of approximately One Hundred thousand Pesos (P100,000) and energy savings of up to, approximately, P5,701 per month or P68,412 per annum by bringing down power consumption from 3,729 watts to 300 watts through the use of 3 Glacier air cooler and two electric fans instead of the 5 horse power standing Split Type air conditioning unit.

Energy savings of approximately P1,954.53 per month or P23,454.36 each year was achieved through the replacement of defective (27) CRT monitors with 81 LCD monitors reducing power consumption from approximately 2,160 watts to 1,485 watts and P5,863.59 per month or P70,363.08 per annum through the use of 81 LCD monitors.

Installation and use of FOSS Untangle Linux firewall for network monitoring, control and security using VirtualBox. Installed and tested performance of windows-based application to Ubuntu Linux and Ubuntu Christian Edition Linux using WINE. Evaluation of Ubuntu Studio Linux and its virtualization performance using GRUB multiple boot options to 2 servers, testing stability, effectiveness and efficiency for hosting the OVP CMS (Simple CMS and Joomla), file server, and EMIS. Converted 2 Linux servers used as internet gateway as redundant backup in case of the load balancer failure. Continuous update and observation on the completed OVP email server migration to Google apps courtesy of PhilExim IT Officer Marbin Fadriquela.

Printed 0 bar codes using in-house developed software using OpenOffice.org and code 39 symbology (IDAutomation font) replacing the expired bar code proprietary software with savings of at least P15,000 for software development and time to deploy.